Travel and Accomodation Details:


ACCOMODATIONS

Students will be housed in double-occupancy dormitory rooms on campus. The cost of your lodging will be paid directly to the dorm by the Department of Mathematics.

Students who requested accomodation will be staying at San Jacinto Residence Hall.
http://www.utexas.edu/student/housing/index.php?site=1&scode=4&id=130.
   
    San Jacinto Residence Hall
    The University of Texas
    309 E 21st Street
    Austin TX 78705

Please follow the guidelines while staying at San Jacinto Residence Hall

Where and when do I check-in for housing at the San Jacinto dormitory?

San Jacinto Check-In:

Those staying at the San Jacinto Dormitory can check in at the front desk. The San Jacinto dormitory is located at the corner of San Jacinto and 21st Street. Tell them that you are attending the UT Mathematics Program in Multiscale Modeling and Analysis. They will give you your room key. If you have requested early check-in you will be able to check in on July 19th. Otherwise check-in on July 20th.

San Jacinto Check-out:

2 pm on August 9.

Where and when do I register for the for the RTG Summer Program?

Registration will take place Monday (7/21) morning, RLM 7.124. Please check in between 10:00 and 12:00 am.

Where can I see campus maps?

The UT Austin website has campus maps to help you get oriented before your visit. http://www.utexas.edu/maps/index.html

What can I bring from home for my San Jacinto dormitory stay?

* Note UT will not be held responsible for theft or damage to personal items.

    * Comfortable clothing for daytime or evening activities
    * Jacket/Sweatshirt
    * Robe
    * Tennis Shoes or "comfort" shoes
    * Shower/Pool Shoes (flip flops, for example)
    * Sunscreen
    * Toiletries (tooth brush, paste, soap, shampoo)
    * Spending cash

What is provided in our rooms at the San Jacinto dormitory?

All rooms are double occupancy and include beds with a shared bath, MicroFridges, television, desk, chair and dresser. Sheets, towels, blanket and pillows are provided. If they are not in your room at time of check-in please talk to the San Jacinto Hall Front Desk. Daily service to your room will be provided. If that service is not happening, please talk to the San Jacinto Hall Front Desk.

What amenities are provided in the San Jacinto dormitory dormitory?

The ground floor of San Jacinto has a TV, vending, and a large laundry room for use by all residents and is located near the recreational facilities.
URL: San Jacinto Residence Hall
http://www.utexas.edu/student/housing/index.php?site=1&scode=4&id=130

Are laundry facilities available at the San Jacinto dormitory?

A large laundry room is available for use by all residents.

Are linens provided at the San Jacinto dormitory?

Yes, sheets, towels, blankets and pillows are provided by the San Jacinto dormitory.

How do I get to the UT Campus?
 

http://www.utexas.edu/visitors/directions.html

Are there medical services?

University Health Services can provide medical services for non-life threatening illness or injuries. There are charges for services provided.
URL: University Health Services
http://healthyhorns.utexas.edu/index.html

Is there Dining and Shopping Nearby?

There are many restaurants and stores surrounding the University. For restaurant suggestions go to:
URL: Austin Chronicle Restaurant Guide http://www.austinchronicle.com/gyrobase/Guides/Restaurant


How do I get around Austin?

URL: http://www.utexas.edu/austin/

RTG Summer School Travel Reimbursement:

The NSF Research and Training Grant in Applied and Computational Mathematics will provide funding for US students attending from out-of-town while our students from Portugal will be supported through the Research and Collaboration Agreement between the Portuguese Science and Technology Foundation (FCT) and the University of Texas.

In either case, funding is available for transportation, housing and meals. Please note that travel and local living expenses will be processed as reimbursements after the summer school is completed. A check in USD will be mailed to your home address in six to eight weeks.

AIR TRAVEL AND AIRFARE

Students will make and pay for their own travel arrangements. There is no limitation on the air carrier you may use. For reimbursement submit your eticket or original ticket receipt.

GROUND TRANSPORTATION

Ground Transportation (taxi, shuttle or bus) can be reimbursed.
Maps, travel information and other useful links can be found on the Mathematics Department home page: http://www.ma.utexas.edu/dev/math/


MEALS

Students staying in the dormitory will be reimbursed for meals with a perdiem allowance of $21.00 per day including travel days. No receipts are necessary. Breakfast will be provided during the week. In addition all participants will be our guests for a reception as well as a barbecue dinner at a popular local restaurant.

PROCEDURES FOR ALL SUMMER SCHOOL STUDENTS:

Prior to your departure or shortly upon your return home, you will need to submit the following as one reimbursement request package.

1. The Payee Information Form (PIF) along with a copy of your photo ID.

2. The receipt for your economy airfare. Or if you drove to Austin, you will be reimbursed at the rate of 50.5 cents per mile round trip. No receipts are necessary for the use of your personal auto.

3. The receipts for your ground transportation. If applicable, these expenses will be doubled for your return trip.

4. No receipts are necessary for the meal per diem. Please note that the per diem reimbursement will be processed AFTER the Summer School. Students must be prepared to meet all their expenses during their stay. Visitors normally find banking to be convenient on campus.

IMPORTANT REMINDER for Non-US Citizens:

You must enter the US on a B-1 or WB visa waiver. You will need to copy your passport photo page, visa page and I-94 and submit it along with your transportation receipts. You will be provided with a letter of invitation to justify your business visa or business visa waiver status.

CONTACT

For questions regarding travel and accomodation, plese contact
Mrs. Lizanne McClenon, MA (mcclenon@math.utexas.edu).