General Administration

Things to do prior to arrival on campus

• Setting up two-factor identification (DUO)

• Background Check - Must be completed before employee begins work.

• UT Electronic Identity (UT EID) - How to find, combine, reset or upgrade a UT EID.

• Upgrade your UT EID: Upgrading your UT EID allows you to conduct university business online. Many online services of The University of Texas at Austin are restricted and can only be accessed by those with upgraded UT EIDs. Is Your EID Already Upgraded? To verify whether your EID is already upgraded, go to the EID Self Help Tools and select "Upgrade My UT EID".  How can I Upgrade my EID? You can upgrade your EID online or in person.

• I-9 Verification - The employee can complete their Form I-9 Section 1, 45 days prior to their start date and no later than their first day of work for pay. More info on how to complete section 1.

Things to do upon arrival on campus

• New Employee Welcome and Orientation and New Faculty Symposium - New faculty are strongly encouraged to attend both. New Employee orientation covers insurance and retirement options.

• Workday - Workday is the main HR web portal of UT Austin. You will have several onboarding tasks to complete. Please give priority to completing all onboarding tasks promptly.

  • Mandatory Employment Forms - Pay Profile and W-4, Directory Information, General University Compliance Form

  • I-9 Verification - Section 2 must be completed within the first three days of employment. Employees must provide documentation to their employers to show their identity and authorization to work. List of Acceptable Documents

  • Compliance training: Compliance training is intended to help employees gain an understanding of the laws, rules, and policies that govern employees when they carry out official duties. University Compliance Services

• UT Learn - UTLearn is The University of Texas at Austin’s employee learning management system. UTLearn provides employees greater autonomy in managing training, has dynamic searching, and integrates with Workday.

• UT Austin Email Address - All UT Austin business must be conducted using a UT email. Sign up for a UT Austin email address with your UT EID.

• UT ID Card - The ID Center is located on the first floor of the Flawn Academic Center (FAC). Valid photo ID (eg driver's license) required. The UT ID also serves as an electronic key for the after-hour building access. Free public transportation is available with the ID card.

• Office Keys - Obtain a key reuquest from the front desk and visit to the Service Building (SER) with a UT ID card, fully signed form to pick up your office key.

• Telephone (Smart Voice) - Voicemail instructions. Each office has an office phone.

• Activate and edit your CNS Math directory entry: this can be done once your appointment is active. Each CNS employee is responsible for keeping their directory on the math website up to date.

• Parking - Information on permits, garage/lot locations, and fees.

• UT Austin Faculty & Staff Resources - A comprehensive list of resources for faculty.

Administrative Resources

Desktop Support: Please contact CNS IT by submitting a ticket or for immediate help call 512-232-1077

Room Reservations: https://reservations.utexas.edu/emswebapp/Default.aspx or visit the front desk.

Trouble and Maintenance Reports: Please call 512-471-2020

Business Cards: Available via UT Document Solutions.

Faculty Resources: https://www.utexas.edu/faculty-and-staff-resources

New faculty resources from the Center of Teaching and Learning (CTL): https://ctl.utexas.edu/programs-initiatives/new-faculty-resources

Family-Friendly Policies: Please consult the University's page for information about childcare, hiring dual career couples, extension of the tenure-track probationary period, Family and Medical Leave, modified instructional duties (MID), sick leave, the Employee Assistance Program, the Employee Discount Program, off-campus housing, and many other family-friendly initiatives.

University Policies: The Provost's Policy Forms page contains a comprehensive list of university policies by topic, as well as links to relevant forms. The best resource for all policy related questions or concerns, including handling scholastic dishonesty, scheduling final exams, searching a student's personal papers or belongings, sexual harassment, and observance of religious holy days.

Academic resources

Academic Calendars: registrar.utexas.edu/calendars

Canvas: courses.utexas.edu – online tool for managing classes

CLIPS: https://registrar.utexas.edu/staff/clips - online tool for managing classes

Catalogs (General Information, Undergraduate, Graduate): registrar.utexas.edu/catalogs

Course Instructor Surveys: testingservices.utexas.edu/cis

Course Schedules: registrar.utexas.edu/schedules

FaSET: utdirect.utexas.edu/oir/fasttrack/index.WBX

Final Exams

        Overview: registrar.utexas.edu/staff/exams
        Policies: registrar.utexas.edu/students/exams/policies

Grade Reporting

        Deadlines: Deadlines are shown in the Grades chapter of the Course Schedule.
        FAQ: registrar.utexas.edu/staff/grades/faq
        Grade Changes: registrar.utexas.edu/staff/grades/changes
        Grade Symbols: registrar.utexas.edu/staff/grades/details
        Overview: registrar.utexas.edu/staff/grades

Undergraduate Studies

        Core Curriculum: www.utexas.edu/ugs/core
        Flags: www.utexas.edu/ugs/ccc/flags
        Signature Courses: www.utexas.edu/ugs/sig

Syllabi and CV: Uploading Syllabi and CVs (House Bill 2504) - The State of Texas requires that all faculty upload their CV and syllabi each semester before the 12th class day. They must comply with these specific State guidelines. Please submit syllabi and CV to Tan Thai

Campus health & Safety Resources

The University of Texas at Austin Office of Campus Safety provides Emergency Management, Environmental Health & Safety, and Fire Prevention Services, along with other public safety services to create a safe and secure environment for university students, staff, faculty, and visitors.

Resources

Behavior Concerns Advice Line (512-232-5050): The Behavior Concerns and COVID-19 Advice Line is available to address questions or concerns about the behavior of someone in our university community

Campus text alerts: Stay informed during an emergency event — sign up for Campus Text Alerts.

SURE Walk: a student-run volunteer group that provides walks to and from campus to UT students, faculty and staff, with the help of student volunteers.

UT Night Rides: As of Spring 2019, Lyft serves as the provider for UT Austin’s Night Rides program! UT Night Rides provides Lyfts away from main campus to your home* 7 days a week from 11 p.m. - 4 a.m.  

Title IX Support Resources: The Title IX Support and Resources case managers work with all parties (students, faculty, and staff) involved in a matter reported to the Title IX Office to provide accommodations, support, and resources in a variety of ways.

Voices against Violence  512-471-3515): Counseling and services to help you with any type of violence in your life.

Full list of resources & services: https://safety.utexas.edu/resources-and-services

Emergency management

Emergency terms