« The Appointment Editor »

There are over two dozen fields on the appointment editor, most of them are self explanatory. We'll briefly explain all, the confusing ones will be printed in bright colors.

Appointment editor, part 1

  • Event: The event type, it should be automatically set to appointment on the appointment editor. You can change the event type to others using the drop down menu. However, some fields may become meaningless if you do so. Nevertheless, there is nothing prevent you from creating a todo event using the appointment editor.

  • Date: event date in a format as specified in calendar options. A date seletion dialogue is provided by clicking on the icon.

  • Start:
    End:    Start and end time of the appointment, time resolution is 5 minutes. If the event editor is invoked by clicking on a empty cell in free/busy time table or event table, the start time is pre-set to that of the the table cell. The end time is calculated using the option variable default event interval set on the options screen.

  • Allow overlapping events: this boolean value is set to the default value as defined in the options screen. If overlapping event is never allowed on your calendar, this field will not appear.

  • What: event title, a short description of the event. HTML code is not supported.

  • Detail: more info about this event in plain text. Event details and all other info will not be displayed in all block views. They are available through a tooltip attached to the event title.

  • Location: location of the event if available.

  • Category: event class if there is one, or assign one.

Appointment editor, part 2
  • Fg and Bg: foreground and background color. These colors are used to render the event title in event tables. The Colors button is linked to a color palette popup. You can select a background/forground color from the palette. If you have pre-defined a list of color pairs on the calendar options screen, a drop down menu will be placed right below the color button. You can select a pair of colors from the menu.

  • Font: This menu will appear only if you have define some CSS (cascade style sheet) classes on the calendar options screen. You can pick a font style from this menu.

  • Contact Person and Contact Email: contact info for this event.

  • Privacy: Select a desired privacy level. You have three choices: others see nothing, others see time only and others see text and time.

  • Keyword: If desired, you may enter a list of keywords related to this event in this field. The keywords are used ONLY in calendar search. Please note that event title, event detailes, contact info, category etc. are all used in calendar search. Hence this field is normally not needed.

  • Invitee: if this event is a group event, list participants here. Participants are identified by their calendar names or full email addresses. You can enter the names in the entry, on selec from the multiple-selection menu, or select a meeting group from the group drop down menu. You can enter email addresses in the entry, or select from your address book after opening it by clicking on the address book link.

    • The multiple selection menu is not available if calendar listing is disabled at your site.
    • The group menu is displayed only if you have created some meeting groups on the admin screen, or your site administrator has created some global workgroups.

  • Participants are allowed to: grant group editing priviledges. Group events are inserted to invitees' calendars so participiants can view, and delete it from his/her own calendar. However, unless you grant invitees permission to edit or delete, invitees cannot modify this event on other calendars.

  • Request RSVP: if checked, a blinking anonying icon will be displayed near the event title on all invitees' calendars to remind them that attendence confirmation is required for this event. An invitee can accept or decline the invition by clicking on the blinking icon.

Appointment editor, part 3
  • Occurs: for a repeating event, select a recurring rule from the drop down menu. You can also define a customized recurrence rule by clicking on the More link to get to the recurrence rule popup. Recurrence rules are listed here.

  • For: for a repeating event, specify the number of times the event repeats. Please note, a value of 0 does not mean repeat indefinitely. It simply indicates the event does not repeat, the same as occurring once.

  • URL: list URLs that are related to this event, multiple entries are separated by spaces. If image upload is enabled at your site, you can also upload your document to the file repository and use the suggested name as hyper links (e.g ^o^/gates.doc).

    URLs are displayed using small descriptive icons near the event title. They'll be open in a separate browser window when clicked on.

  • Mail: setup a mail reminder if desired. The value is a list of trigger time before the event, separated by comma or semicolon. For example, if mail reminder is enabled and has a trigger time of 5,10,30, you or invitees of the event will receive email reminders 30 minutes, 10 minutes and 5 minutes before the event.

  • Popup: setup a popup visual reminder if desired. This is a client side reminder, you have to have a browser visiting your calendar for it to work. When fired, a window will popup on your desktop to remind you about the upcoming event.

  • Blink: setup a blink visual reminder. This is also a client side reminder. When fired, it displays a blink icon next to the event title on your calendar.

  • Chime: setup an audio reminder. This is yet another client side reminder handled by your browser. When triggerd, it sends a ding-dong chime to your speaker.

If the lable of a reminder is striked out, like Popup, that reminder is disabled on the calendar. A disabled reminder will never fire, even if it is setup properly on individual events.

Last updated: Wed, 24 Nov 2004 17:49:05 CST
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