Department Staff Roles

 **Questions related to waitlist and enrolling in a couse should be sent to mpaadv@austin.utexas.edu.

• Staff Supervision
• Payroll and appointment details
• Budget and accounting
• Visa request/updates
• Scholarship Payments 
• Endowement Compliance 

• Faculty Appointments (summer, MOUs, Instrucional Overloads, OTP)
• Annual Contracts 
• Promotion &Tenure
• FAculty Reviews 
• Faculty Space (room assignment, phone lines)

• Human Resource duties (I-9s, background checks, payouts, etc) 
• HR benefits specialist
• Undergraduate Course Assistant and Grader hiring and assignments

• Graduate program management (admissions, pre-lims)
• Graduate Student employment appointments 

• Proposal Submission
• Award management: full life cycle to include effort certification, no-cost extensions, etc
• Expense reports
• Grant close-outs

• Payment vouchers (accounts payable, reimbursements, travel requests)
• Events and visitor travel coordination 
• Department Purchasing

• Course management and schedules
• Course Instructor Surveys
• Room Reservations
• Textbooks
• Departmental Grade Representative 

Postal Mail & Packages

Outgoing

Outgoing mail is taken down for pickup around 1:45 PM each day. There are boxes for your outgoing departmental mail in 8.100 just inside the front door.

Incoming 

There is one U.S. Mail delivery each day, usually in the afternoon. You will be notified when packages are received for you. They will be placed in the mailroom for pick up.

Campus Mail

Campus Mail (mail from other UT Departments) comes once each day around 10:00 a.m. Outgoing campus mail should be posted in the special envelopes provided for this purpose for easier sorting and routing. Remember to write the Mathematics Department Mail Code (C1200) on all outgoing Campus Mail.

USPS office: The university of Austin Post office is located on 306 Inner Campus Drive, Austin TX 78712. More info: https://www.postallocations.com/tx/austin/university-austin 

Photocopying & Scanning

Copy machines are available in the mailroom for faculty and TA's to take care of any test and/or class material printing jobs. The front desk can assist you if needed.

Requests for duplicating jobs should be placed in the request box in the mailroom. Please allow 48 business hours turn-around time to have these duplicating jobs completed. Please note that more time is needed for large projects.

Copiers in the mailroom are also available for scanning. Documents are able to be scanned directly to your email in PDF. 

Math-Tea

The Departmental Math-Tea is held Monday through Thursday from 3:30 to 4:15 p.m. in the Vaughn Lounge, PMA 12.104. Everyone is invited to come. Refreshments are served.

CNS and University Policies & Procedures

CNS Business Affairs Procedures

• Budget & Accounting - Requests for accounts (new and updates), service centers, reconciliation
• Business Contracts - co-sponsorship
• Document Approval - Procurement, travel, and payments
• CNS Official Occasions and Entertainment Policy

UT Austin Policies & Procedures

• Handbook of Business Procedures (The HBP contains fiscal policies and procedures and is designed to provide information and guidance to departments regarding the appropriate handling of financial matters.)
• Handbook of Operating Procedures (HOP contains University Policies designed to communicate institutional rules for operation, organization, and programming of the university, including policy relating to students.)

UT Austin Resources, Forms, & Training

• Financial Reporting Applications (includes financial and payroll reports)
• Training Resources
• Forms
• Administrative Applications (Includes a list of the administrative applications and tools supported by the Office of the SVP-CFO.

Email Aliases - listserves

The domain name for all mail lists is utlists.utexas.edu.

Lactation room/quiet room

A Lactation Room/ Quiet Room in PMA is available to nursing mothers and others who require rest for medical reasons related to a non-contagious condition. The room is private, lockable, and furnished with a small couch, a chair, a small table suitable for a breast pump, a phone, and provides a grounded-circuit electrical outlet. There is also a mini-fridge, computer, and other amenities. PMA 8.200 room is on the 8th floor of PMA near the elevators and the Physics Laboratory office. The door is labeled "Physics Quiet Room".

Current UT students, faculty, and staff may use the room. The key is available for 2-hour checkout from PMA Library in PMA 4.200. The key must be returned and checked in by the time the library closes. Library hours vary with the academic calendar. See the PMA Hours for the current schedule.

Campus Health & Safety

The University of Texas at Austin Office of Campus Safety provides Emergency Management, Environmental Health & Safety, and Fire Prevention Services, along with other public safety services to create a safe and secure environment for university students, staff, faculty, and visitors.

Meet your District officers

Resources

Behavior Concerns Advice Line (512-232-5050): The Behavior Concerns and COVID-19 Advice Line is available to address questions or concerns about the behavior of someone in our university community

Campus text alerts: Stay informed during an emergency event — sign up for Campus Text Alerts.

SURE Walk: a student-run volunteer group that provides walks to and from campus to UT students, faculty and staff, with the help of student volunteers.

UT Night Rides: As of Spring 2019, Lyft serves as the provider for UT Austin’s Night Rides program! UT Night Rides provides Lyfts away from main campus to your home* 7 days a week from 11 p.m. - 4 a.m.  

Title IX Support Resources: The Title IX Support and Resources case managers work with all parties (students, faculty, and staff) involved in a matter reported to the Title IX Office to provide accommodations, support, and resources in a variety of ways.

Voices against Violence  512-471-3515): Counseling and services to help you with any type of violence in your life.

Full list of resources & services: https://safety.utexas.edu/resources-and-services

Emergency management

Emergency terms

Disability and Access

Disability and Access (D&A) ensures students with disabilities have equal access to their academic experiences at the University of Texas at Austin by determining eligibility and approving reasonable accommodations. We also engage in outreach across campus in order to make campus a more inclusive, accessible and welcoming environment for people with disabilities.

Gender and Sexuality Center

The mission of the Gender and Sexuality Center (GSC) is to provide opportunities for all members of the UT Austin community to explore, organize, and promote learning around issues of gender and sexuality. The center also facilitates a greater responsiveness to the needs of women and the LGBTQIA+ communities through education, outreach, and advocacy.

Gender Inclusive Restrooms: The list offers its approximate location on campus with building name, code, room number, type of bathroom, and address. Please contact the GSC with corrections or additions to this list.